Best Alternatives to Trello: ToDoist

Last Updated:

Best Alternative to Trello - ToDoIst
We may receive compensation from the below providers if you purchase through the links provided. 
 Read more here

Organizing your tasks is key if you want to maintain a healthy work or project environment. Regardless if you need to manage your projects or your company’s, you must have reliable tools to optimize your workflow. 

Thankfully, this organization need is covered by digital task managers, which essentially work as platforms that allow you to list everything you have to do. However, apps like Trello and ToDoist take it one step further with innovative and unique implementations that can benefit your project.

If you’ve been using Trello, you know that it’s one of the most effective tools for assigning tasks and overall project management, but if you’re looking for alternatives, keep reading. 

In this case, we’re going to have an overview of Trello vs. ToDoist; this includes their features, pricing, accessibility, integrations, and more!

Comparison Summary 

Trello ToDoist
Pricing Plans Free, Business Class ($12.50 per month), and Enterprise Plan (Starts at $17.50 per month). Free, Premium ($4 per month), and Business Plan ($6 per month).
Platform Compatibility Web, Windows 10, macOS, iOS, and Android. Web, Windows 10, macOS, iOS, Android, Android Wear, and Apple Watch.
Best Features Project management, task labeling and filtering, file attachments, and reminders. Project management, task labeling and filtering, subtasks, smart date recognition, file attachments, and reminders.
Integrations Trello Power-Ups. Third-Party integration for data sync.

Pricing and Free Plan 

Trello

Trello currently has three different pricing plans: Free Plan, Business Class Plan, and Enterprise Plan. The free version contains everything you need to get started on your tasks and project assignments; this includes file uploading, task lists, comments, labels, reminders, etc.

However, there are some limitations to the free plan, which you can check out below:

  • 10MB file attachment limit.
  • 10 board limit per team.
  • One “Power-up” per board.
  • 50 command run limit per month.

The Business Class plan goes at $12.50 per user per month (or $9.99 per user per year). It lifts most limitations that the free version has, and it expands the file attachment limit to 250MB, which is more than enough for most people. Additionally, the Business Class includes advanced checklists, priority support, observers, custom backgrounds, etc.

Trello Pricing Plan

Finally, the Enterprise plan’s price depends on how many users you’re planning on giving access to. The minimum amount is 20 users, and it starts at $17.50 per user per month. However, you can go as high as 5000 users or more if you need it.

ToDoist

ToDoist also features three pricing plans: Free, Premium, and Business. The free version works well enough for the average user, but it lacks essential features that project management apps should include, such as reminders, task comments, filters, or labels. ToDoist’s free version allows you to share a project with up to five people and manage a maximum of 80 projects, simultaneously.

On the other hand, the Premium plan goes at $4 per month (or $36 per year). It features a huge upgrade from the free version by offering features such as:

  • Up to 25 people per project.
  • Up to 300 projects at a time.
  • Task reminders, comments, and file uploads.
  • Task labels and filters.
  • Productivity trends.

Finally, the Business plan is billed at $6 per month (or $60 per year). It expands upon the Premium plan with 500 projects per user and 50 people per project. However, it also includes additional features, such as team inbox, admin/member roles, team billing, etc.

ToDoist Pricing Plan

Available Platforms 

Trello

Trello is currently supported by the following browsers: Chrome, Firefox, Safari, and Edge. It also has a desktop app compatible with Windows 10 and macOS. 

If you’re looking for a mobile experience, Trello has a mobile app compatible with iOS and Android devices.

ToDoist

ToDoist offers slightly bigger device compatibility. This app is compatible with Android, iOS, macOS, and Windows. However, you may also use this app on Android Wear and Apple Watch, which adds a broader range of accessibility for the user.

In this case, ToDoist’s platform feels fluent on all its versions, whereas Trello excels at its web version only.

Features 

Trello

Overall, Trello works with a “Kanban-style board,” which resembles a whiteboard. In it, you can manage your projects, label them, check their progress, and much more. The user interface looks clean and minimalistic, which is great for people who aren’t looking for an overly-technical platform.

In this case, users can create a “board” that symbolizes a project or a task; these boards include vital information such as completion rate, topic, due date, file attachments, etc. Additionally, the platform features a label and filter system that allows users to find specific projects much faster.

One remarkable thing about Trello is its cloud storage. Team members can actively add comments and attach files for other users to check immediately. However, Trello’s interface may feel too simple for some users; it doesn’t allow you to create subtasks or location-based reminders, which are tools that come in handy in some cases.

Regardless of the simplistic nature of the app, it’s great for most users who just want a quick and effective tool to organize their projects.

ToDoist

This app works essentially the same as Trello, but it includes some additional features that some users may appreciate. First, ToDoist used to come with a “modern” user interface in which you can easily access your projects, inbox, and settings. However, it now also features a Kanban-style board, which works similarly to Trello’s. This means that you can alternate between vertical lists and horizontal columns depending on your project, which gives you more flexibility while working. 

On the other hand, ToDoist includes features such as location-based reminders and subtasks. These allow you to properly break down a project into smaller chunks, helping users organize better. If you want to look up a specific task or filter your projects, ToDoist provides a basic filter option that follows natural language, making it easier to use.

Last but not least, one of ToDoist’s best features is its “Smart Date Recognition,” which allows users to easily set up an appointment in seconds. For example, if you write “Project Update – Thursday,” it’s going to set a reminder for that day automatically.

Integrations

Trello

Trello uses a unique item called “Trello Power-Ups,” which enhances the platform’s core features. Thanks to Trello’s cloud service, you can easily sync your project information across all platforms. However, the power-ups take it one step further by allowing you to add analytics, automation, bulk actions, countdowns, and much more!

These power-ups also transform the user interface according to the app that you’re integrating with, which is great if you’re looking to maintain the same experience for each task and function. 

Keep in mind that most power-ups are only available on the web version of Trello. There are currently two power-ups for the mobile version: “User Voting” and “Calendar.”

ToDoist

ToDoist offers standard third-party support that allows you to share information from your ToDoist projects to other apps. This includes adding mail plugins, browser plugins, calendar plugins, etc. These can make the process of creating tasks much more fluent and quicker.

Overall, here’s a list of all the integration features that ToDoist offers:

  • Tracking
  • Email
  • Automation
  • Planning
  • Communication
  • File Management
  • Productivity

While it sounds simple, this app integrates perfectly with popular software such as Alexa, PomoDone, Slack, Dropbox, Spark, IFTTT, and many more apps that enhance your working experience.

Final Conclusion

While Trello is one of the most popular apps for project management, ToDoist has also proven to be an amazing alternative with hundreds of useful features, such as smart date recognition and subtasks.

Keep in mind that Trello works better on its web browser version, which may require you to check it on a computer. If you’re looking for a tool that you can easily access from anywhere, ToDoist may be the way to go since its mobile integration works just as well as the web/desktop version.

Last but not least, ToDoist is better suited for large projects that need to be broken down into smaller tasks, whereas Trello is better for general projects. In the end, it all comes down to the app that you feel more appropriate for your project; both apps work great, and they provide enough features for you to organize your project accordingly.

About the Author

Skip to

clickup

Related Articles

Webflow vs Hubspot
Webflow vs Hubspot – A Duel to Remember
Clickup vs Notion by EverythingFreelance.com
Clickup vs Notion Comparison – Best Features & Pricing
SEOPress vs RankMath
SEOPress vs Rank Math Review – Features, Pricing & More
ConvertKit vs Mailchimp
ConvertKit vs MailChimp – Features, Plans & More
SEMRUSH vs Moz
SEMrush vs Moz – Which One is Better for SEO
Elementor vs Themify
Elementor vs Themify – Features, Prices & More
Webflow vs Shopify
E-Commerce Story in Two Chapters: Webflow vs Shopify
Duda vs Shopify - Full Comparison
Duda vs. Shopify: Which Way to Go?
Webflow vs WordPress
Webflow vs WordPress: What Is the Right Choice For Your Website?
GoHighLevel vs ClickFunnels – Full Comparison
Surfer SEO vs Clearscope
Surfer SEO Vs. Clearscope – Detailed Comparison & Review 2023
Surfer SEO vs. Marketmuse
Surfer SEO Vs. MarketMuse – In Depth Comparison & Review
Wix vs Elementor
Wix Vs Elementor
Duda vs WordPress
Duda vs WordPress
Elementor vs Beaver Builder
Elementor Vs Beaver – Pricing, Features & More – Full Review
Duda vs Wix
Duda Vs Wix
SendGrid vs Mailchimp
SendGrid vs Mailchimp – Features, Plans & More
Aweber vs Mailchimp
Aweber Vs MailChimp – Features, Plans & More
Canva vs figma
Canva vs Figma – Which Designer Platform is Better and Why?
Duda vs Webflow
Duda vs Webflow
Surfer SEO vs SEMRush
Surfer SEO vs Semrush – Tools, Features & Comparison
SEMRUSH vs Rankranger
Semrush‌ ‌vs‌ ‌Rank‌ ‌Ranger‌
SEMRUSH vs Ubersuggest
SEMrush Vs UberSuggest
SEMRUSH vs Ahrefs
SEMrush Vs Ahrefs – Detailed Comparison of Titans Clash
SEO Powersuite vs Semrush - EverythingFreelance.com
SEO Powersuite vs Semrush – Plans & Features – Detailed Comparison
SEMRush vs SimilarWeb
SEMrush vs SimilarWeb – Features, Tools & Pricing
SE Ranking vs SEMRush - Full Comparison
SE Ranking vs Semrush – Full Comparison
MailerLite vs Mailchimp
MailerLite vs MailChimp – Features, Plans & More
coda vs notion featured image
Coda vs Notion: Which Is the Right Tool For You?
NeuronWriter vs SurferSEO featured image
NeuronWriter vs SurferSEO – Who is the Winner?
Surfer SEO vs RankIQ featured image
Surfer SEO vs RankIQ: Which Is The Best Page SEO Tool
wordhero vs jasper featured image
WordHero vs Jasper AI (Jarvis AI): Which Is the Best?
SE Ranking vs SerpStat featured image
SE Ranking vs Serpstat 2023 – Which One Is Better?
Clockify Vs. Toggl featured image
Clockify Vs. Toggl: Which is the Better Time Tracking App?
serpstat vs semrush
Serpstat vs SEMrush: Which is Better?
ahrefs vs kwfinder featured image
Ahrefs vs KWFinder – Which One Is Right for You?
Anyword vs Copy.ai: Which AI Writing Tool Is Better?
SEMrush vs. KWFinder: Which is Best?
Serpstat vs. Ahrefs – Which is the Better SEO Tool?
WriterZen vs SurferSEO – Who Is the Winner?
ClosersCopy vs Jasper AI – Which is Best?
Rytr vs ClosersCopy – Which Is More Powerful?
Wishpond vs. HubSpot: Which Is Better?
WriterZen vs Ahrefs – Which One is Better?
Jasper vs. ContentBot
Harvest vs Toggl: 2023 Comparison (Features, Pricing)
SEOPress vs Yoast: Which is Better for WordPress SEO?
Klaviyo vs. Mailchimp: Which Email Marketing Platform is Right for You?
Jasper AI vs. Surfer SEO: Which One To Choose?
Anyword vs Jasper 2023: Which One Is Better?
Notion vs. Trello: A Detailed Comparison
Clearscope vs. MarketMuse: Which is Better?
ClickUp vs Monday.com: Detailed Review of Features
MarketMuse vs Frase: What’s the Better Choice?
Notion Vs Evernote Review: Which is the Better?
Peppertype vs Jasper (Jarvis.ai)
ClickUp vs Asana: Features, Pricing, Pros and Cons
Notion vs Monday
Notion Vs Monday: Features, Pricing In-depth Comparison
canva vs powerpoint
Canva vs Powerpoint: Presentation Candy Store
SurferSEO vs Ahrefs
Surfer SEO vs Ahrefs – Pricing, Features & Full Comparison
SurferSEO Vs. PageOptimizer Pro
Surfer SEO Vs. Page Optimizer Pro – Features, Pricing, & More
canva vs indesign
Canva vs. Adobe InDesign: Battle of The Designer Greats
Page Optimizer Pro vs Imagify
ShortPixel vs. Imagify: Which Compression Plugins You Should Choose?
ShortPixel vs Smush
ShortPixel vs Smush: Which One is The Best?
UberSuggest VS KWFinder
UberSuggest VS KWFinder: The Ultimate Review 2022
ShortPixel vs Tinypng
ShortPixel vs. TinyPNG – Comparing the Best Image Comparison Plugins
Unbounce vs WebFlow
Unbounce vs WebFlow: The Ultimate 2022 Review
Jarvis AI vs Copy AI
Jarvis AI vs. Copy AI: An Extensive Overview
Jarvis AI vs Rytr AI
Jarvis AI vs Rytr AI: Which AI Copywriter Is The Best
Canva vs Canva Pro
Canva vs Canva Pro: Should I Upgrade My Account to Pro?
Canva vs Illustrator
The Ultimate Designer Debate: Canva vs Illustrator
Webflow vs Figma
Webflow vs Figma: Choosing the Best Graphic Design App in 2022
Editor X vs Webflow - Full Comparison
Editor X vs. Webflow: Breaking Down the Builders
Webflow vs Squarespace - Full Comparison
Webflow vs Squarespace: Choosing the Most Fitting Website Builder
Webflow vs Elementor
Webflow vs Elementor: Putting an End to the Dilemma
Duda Editor Vs WordPress Editor
Duda Editor vs WordPress Editor | Which One is Better?
Upwork vs Fiverr - which one is best
UpWork vs Fiverr – Which One Is The Best?
Rank Math vs Yoast vs All In One
Rank Math vs Yoast vs All in One Detailed Comparison
Rank Math vs Yoast SEO
Rank Math vs Yoast Review – Features, Differences & More
Ahrefs vs WebCEO
Ahrefs vs WebCEO Detailed Comparison – Features, Pricing, & More
SEO Powersuite vs Ahrefs
SEO PowerSuite vs Ahrefs Review – Features, Pricing & More
Canva vs Pexels - Full Comparison
Canva vs Pexels? Which One is Better? – Full Comparison
Canva Vs PicMonkey - EverythingFreelance.com
Canva vs Picmonkey – Features, Pricing, & More!
Canva vs Crello - EverythingFreelance.com
Canva vs Crello in-Depth Comparison – Who is the Winner?
SurferSEO vs On Page CHamp
SurferSEO vs OnPage Champ – Features, Pricing & More
SurferSEO vs. Frase.io
Surfer SEO Vs. Frase.io – Features, Pricing, Verdict & More
Asana vs Airtable Comparison by EverythingFreelancer
Airtable Vs. Asana
Elementor vs Divibuilders
Elementor Vs Divi – Features, Prices, & More
Elementor vs Gutenberg
Elementor‌ ‌vs‌ ‌Gutenberg‌ – Features, Pricing, & More
Wix vs Shopify
Wix Vs Shopify – Features, Plans & More
Webflow vs Wix
Webflow vs Wix
Best Alternatives to Trello - Airtable
Best Alternatives to Trello: Airtable
Best Alternative to Trello
Best Alternatives to Trello: Asana
Hubspot vs Mailchimp
HubSpot vs MailChimp – Plans, Features & More
Monday vs Asana
Monday Vs Asana – Features, Plans & More